Subject: Quick chat about {Topic}?

Hi {Name},

Are you available for a 15–20 minute call this week to discuss {Topic}? 
I’d like to align on {Goal/Decision} and confirm next steps.

I’m free {Option 1} or {Option 2}. If those don’t work, tell me a time that suits you.

Thanks,
{Your Name}
{Title}, {Company}
{Phone} | {Website}

Subject: Re: {Original Subject}

Hi {Name},

Just following up on my last email about {Topic}. 
If you’re the right person, great—what’s the best next step? If not, could you point me to who I should contact?

Happy to keep it short. Even a quick “yes/no” helps.

Thanks,
{Your Name}

Subject: Closing this out?

Hi {Name},

I don’t want to keep pinging you. Should I close this for now, or would you like me to send a quick summary and options?

If it’s easier, tell me which one:
1) Yes, let’s proceed
2) Not a priority right now
3) Please reach out again after {Timeframe}

Thanks,
{Your Name}

Subject: Application for {Role} – {Your Name}

Hi {Hiring Manager Name},

I’m applying for the {Role} position at {Company}. I have {X years} experience in {Area}, and I’ve worked on {1–2 specific strengths}.

I’m attaching my resume. If helpful, I can also share a short portfolio or examples of relevant work.

Would you be open to a quick call to see if I’m a fit for what you need?

Thanks,
{Your Name}
{Phone} | {LinkedIn/Portfolio}

Subject: Thank you — {Role} interview

Hi {Name},

Thank you for your time today. I enjoyed our conversation about {Specific Topic} and how the team is approaching {Goal/Challenge}. 

I’m still very interested in the {Role}. If you need anything else from my side, I’m happy to send it.

Thanks again,
{Your Name}

Subject: Proposal for {Project} — next steps

Hi {Name},

As discussed, I’m sharing the proposal for {Project}. The plan covers:
- {Deliverable 1}
- {Deliverable 2}
- {Deliverable 3}

If you’re good with it, I can start on {Start Date}. 
Do you want me to send an invoice first, or should we finalize timelines and access?

Regards,
{Your Name}
{Company}

Subject: Invoice for {Service/Project} — {Invoice #}

Hi {Name},

Sharing the invoice for {Service/Project}. 
Amount: {Amount}
Due date: {Due Date}

Once payment is confirmed, I’ll proceed with {Next Step}. 
If you need any changes on the invoice, tell me and I’ll update it.

Thanks,
{Your Name}

Subject: Friendly reminder — invoice {Invoice #}

Hi {Name},

Quick reminder that invoice {Invoice #} for {Project/Service} was due on {Due Date}. 
Whenever you process it, please share the confirmation so I can move ahead with {Next Step}.

If there’s any issue or you need more time, just tell me—no problem.

Thanks,
{Your Name}

Subject: Sorry for the delay — {Item/Task}

Hi {Name},

You’re right to expect this on time. I’m sorry for the delay.

Here’s what happened (short version): {Reason in one line, no excuses}. 
Here’s what I’m doing now: {Action}.
You’ll have it by: {New Date/Time}.

Thanks for your patience,
{Your Name}

Subject: Re: {Request}

Hi {Name},

Thanks for reaching out. I can’t take this on right now due to current commitments.

If it helps, I can recommend {Alternative/Person} or share a quick outline you can follow. 
If you’d like, we can also revisit in {Timeframe}.

Regards,
{Your Name}

Subject: Quick question about {Company}'s {Area}

Hi {Name},

I’m {Your Name}. I noticed {Specific observation about their website/profile/business}. 
I think there’s a quick win in {Area} that could improve {Result}.

If you’re open, I can send a 3-point suggestion (no pitch). 
Should I send it here?

Thanks,
{Your Name}

Subject: {Company} — 3 quick improvements

Hi {Name},

As promised, here are three quick improvements I’d prioritize:

1) {Point 1 in one sentence}
2) {Point 2 in one sentence}
3) {Point 3 in one sentence}

If you want, I can also share a simple plan to implement these in {Timeframe}. 
Would that be useful?

Regards,
{Your Name}

Subject: Re: {Issue} — we’re on it

Hi {Name},

Thanks for reporting this. I understand how frustrating it is.

Here’s what I found: {What you know}.
Here’s what I’m doing next: {Action}.
Expected update by: {Time/Date}.

If you can share {One detail}, it will help me resolve it faster.

Thanks,
{Your Name}

Subject: Escalation: {Issue} — need resolution by {Date}

Hi {Name},

I’m escalating this because it’s impacting {Impact}. 
We need a clear resolution by {Date/Time}.

Current status: {1–2 lines}.
Requested action: {What you need from them}.
If you’re not the right contact, please route this to the owner and confirm.

Thanks,
{Your Name}

Subject: Update: {Project} — {Date}

Hi team,

Quick update on {Project}:

Status: {On track / At risk / Blocked}
Done: {1 line}
Next: {1 line}
Help needed: {If any, 1 line}

I’ll share the next update on {Date}.

Thanks,
{Your Name}

Subject: Leave request — {Date(s)}

Hi {Manager Name},

I’d like to request leave on {Date(s)} due to {Reason (optional)}.

I will ensure {Work/Task} is covered by {Plan}, and I’ll be available for urgent items on {Availability, if any}.

Please confirm if approved.

Thanks,
{Your Name}